The same data, again and again
Club names, team details, contacts and fixtures retyped into forms, emails, websites and payment lists.
Grassroots admin, built from the inside
More time for football.
More time for football.
Far less admin.
One Admin brings the people, payments, fixtures, forms, documents and communication for your club or league into one joined-up place. Update once. Stop chasing the same information across five different systems.
- Free to use
- Every feature included
- Built for clubs and leagues
AutomaticAvailability reminder sentto the parents who haven't replied for Sunday
AutomaticU12 subs instalment collectedstraight into the club's own account
AutomaticResult deadline remindersent to the teams still to submit a score
AutomaticTeam approved, invoice raisedand emailed to the club secretary
Our promise
Making the complex simple and the simple automatic.
If something can be made easier, we make it easier. If it can be automated, we automate it. That's the whole idea.
Payment reminders
Availability chasers
Result deadline reminders
Squads carried into next season
Automated invoice generation & tracking
Safeguarding documents assigned to new members
Transfer window alerts
Failed-payment emails
Website updated as you go
Custom forms giving you the right data
- Clubs
- Leagues
- Both
Sound familiar?
Grassroots football runs on goodwill. Admin shouldn't use it all up.
Volunteers give enough already. They shouldn't have to copy names between spreadsheets, chase the same answer twice, or spend Sunday evening untangling who has paid, replied or registered.
U12
U12 Managers & CommitteeSunday, 21:47
TreasurerHas everyone paid subs? My spreadsheet says 6 haven't but I think it's out of date
U12 Blues managerWhich version of the sheet? The one from August?
Welfare OfficerCan someone resend the consent form link? Two new parents never got it
U12 Reds managerStill only 9 replies for Sunday 🙄 chasing again
Club SecretaryI'll sort it in the morning…
With One Admin, every one of these answers itself.
No single version of the truth
One spreadsheet says one thing, the website says another, and the right answer is buried in somebody's inbox.
Too much rests on too few people
A handful of volunteers carry the knowledge, the follow-ups and the worry that something important has been missed.
Run the whole club without juggling three systems.
Keep your website, registrations, subscriptions, availability, forms, documents and messages connected to the same club data.
- Online player registration and season rollover
- Payments, instalments and who-still-owes reporting
- Fixtures, training and squad availability
- A branded website that stays in step with your club
Move the work out of inboxes and into one clear process.
Bring registrations, fixtures, forms, discipline, Notices of Approach, invoicing and your public league website together.
- Guided club and team registration
- Smarter fixture planning and rescheduling
- Digital discipline and Notice of Approach workflows
- Structured forms that link to real teams and fixtures
What it does
One platform.
One platform.
Two powerful editions.
Both editions include a free branded website. Whether you're running a club or a whole league, every tool you need is built in, and every one of them is free to use.
Club Edition
Paying the club, made easy for parents. Parents see exactly what's due for their child, plus anything optional such as kit, sessions or registration, and pay in a couple of taps. Payment goes straight to the club. One-off, instalments, monthly or annual subs, and Direct Debit. Automatic reminders, so nobody has to chase. See who's paid and who still owes.
Approve a new player in seconds. Everything about a new registration on one screen: the player, their parents and their details. Approve them, assign the right subscription and move to the next, without retyping anything. Parents are linked to their child from the start. Assign subs at the moment of approval. Admin and payment notes kept with the player. Easy transfer of information to FA portals.
Know who's available before matchday. Players and parents say whether they're available, with a note if they need one. Managers see the whole squad at a glance, and a reminder goes to anyone who hasn't replied. Available, unavailable and pending, all in one view. One-click and automatic reminders. No more counting replies in a group chat.
Your club's front door, kept up to date for you. Your website is built from the club data you already keep in One Admin. Add a team, change a manager or record a result and the site reflects it, with no separate website to maintain or volunteer to chase. Team pages, sponsors, news and fixtures, in your club's colours. Registration links and a contact form that reaches the right person. No web designer, no extra subscription.
Every form response in one inbox. Consent forms, trial sign-ups, coach feedback, match reports: every submission lands in one place, tied to the real team it's about. Work through them like an inbox and assign them to the right person. Open, In Progress, Complete and Closed, so nothing is missed. Clean answers, with no retyping team names. Export responses when you need them.
The right documents, with the right people. Safeguarding policies, codes of conduct and handbooks are stored once and shared with exactly who needs them. New members get the important ones automatically. Assign to the whole club, a team or one person. Publish chosen documents on your website. Members find theirs under My Documents.
League Edition
Club registration, without the paperwork. Clubs register through a guided, step-by-step process: officials, contacts, kit and teams. They can save and come back later. You review, approve and the fees follow. The same tidy information from every club. Invoiced on submission or on approval, your choice. No rebuilding the process every season.
A season of fixtures, under control. Fixtures grouped by matchday, filtered by age group, division or team, and changed in bulk when plans change. Clashes are flagged before they become a problem. Bulk edit instead of one fixture at a time. Find new dates when a match is postponed. Export when you need it.
Results that keep the league moving. Scores, half-time results and match status for every fixture, including cancellations, postponements and cup ties. Use FullTime alongside One Admin, or run it all here. Result deadlines with automatic reminders. Postponed and cancelled fixtures clearly marked. Tables update as results come in.
Discipline, from charge to outcome. Every charge in one list, with its status: waiting for the club, under league review or needing action. Clubs respond online, and findings and fines follow without the email chains. Clubs respond and submit statements online. Branded letters and fines invoiced automatically. A clear record for every case.
Every form response in one inbox. Queries, Respect reports, friendly sanctions, discipline requests: every submission lands in one place, tied to the real club, team and fixture it's about. Work through them like an inbox and assign them to the right officer. Open, In Progress, Complete and Closed, so nothing is missed. Clean answers tied to real clubs, teams and fixtures. Raise a discipline charge straight from a response.
Search clubs, teams and officialsAlways current
NS
Northbrook Sports FCU12 Blues · Team manager
CT
Castlewood Town FCClub · Club secretary
HJ
Hazelbury JuniorsU9 Reds · Team manager
MY
Millbank Youth FCClub · Welfare officer
Your league's home on the web. Fixtures, results, tables, clubs and registration links, branded to your league and built from the data you manage every day. It's always current, with nothing to update twice. League tables and fixtures that update themselves. A clubs directory and registration in one place. Your logo, your colours.
The difference is connection
Enter it once. Let it work everywhere.
Most tools solve one small part of the job. One Admin connects the parts. A team update stays consistent across registrations, payments, availability and your website. And one login works across every club and league you're involved with.
One login. One set of data. Less retyping for everyone.
Group messages
Reach exactly the right people. Every time.
Send to a team, an age group, a role, a whole club or every club in your league. One Admin builds the list from your own data, so there's no email distribution list to keep up to date. Messages go out branded with your logo and colours, and you can see who they reached and who has read them.
- Target teams, age groups, roles, clubs or divisions
- No separate distribution lists to maintain
- Branded emails from your club or league
- See who it was delivered to and who has read it
New group messageBranded email
ToU12 parentsU12 team managersWelfare officer
SubjectPitch closed Saturday - training moved to Sunday
U12 BluesParentsDelivered · Read
U12 RedsParentsDelivered · Read
U12Team managersDelivered
Why One Admin
Most clubs run on a patchwork. You don't have to.
A website builder here, a team app there, payment links, online forms and a spreadsheet holding it all together. Each one is another login, another copy of your data, and another thing to keep in step.
Website builderUpdated by hand, when someone remembers
Team appAvailability lives here…
Payment links…and who's paid lives here
Online formsFree text, all retyped
SpreadsheetsWhich version is right?
Group chatsWhere answers go to get lost
Swap it for
- Website
- Registrations
- Subs & payments
- Availability
- Forms & inbox
- Documents
- Messaging
- Invoicing
One login. One set of data. Nothing to keep in step.
Your organisation, your way
The best coaches are like magpies. They borrow ideas from their peers.
Why can't admin be the same?
Every feature in One Admin can be set up to work the way you prefer to work. Out of the box, it borrows ideas from some of the best-run clubs and leagues in the country. If that's not for you, change the settings and make it work your way.
Your settingsBorrowed from the best
Player registrationsAuto-approveReview first
League fees invoicedOn submissionOn approval
Cup entryOptionalMandatory
RemindersAutomaticManual
Match resultsAuto-approveCheck first
Designed by someone doing the job
Not imagined in a boardroom. Built on the touchline.
I'm a club secretary and a league coordinator. I live the same late-night admin, scattered data and endless follow-ups you do. So I designed the system I wished I'd had, then founded One Admin and brought in our development team to build and support it.
Every feature starts with a real problem from a real club or league. Our development team then builds it, and it goes to every customer. If a process can be made easier, we simplify it. If it can be automated, we automate it. What saves us time should save you time too.
Ian AkersFounder of One Admin · club secretary & league coordinator
Simple pricing
No tiers. No feature gates.
Free.
Everyone gets everything.
One Admin is provided free. Small transaction fees only apply if you choose to use the product and invoicing tools.
- Every organisation gets the complete product
- Every enhancement is made available to every customer
- No premium tier holding back the tools volunteers need
One AdminPricing
Monthly fee£0
Premium tiers0
Features held back0
Enhancements you miss out on0
Small transaction fees apply only when you take payments or send invoices through One Admin.
Could One Admin give your volunteers their evenings back?
Tell us how your club or league works today. We'll show you where One Admin can make it simpler.
Book a friendly, no-pressure demo
